How to write a difficult email with AI

Before you start

• A specific email you've been avoiding

Tools you'll use

• SynaBot
• ChatGPT

Steps

1. 1

   Write the raw version first

   In your notes app, write the email as you actually feel it. Do not send this. This is context for the AI.

2. 2

   Give the assistant the goal and the constraints

   Prompt: "Rewrite this email to a [recipient] to [goal]. Direct but kind. Under 150 words. No corporate jargon."

3. 3

   Ask for the tone check

   "Read this back. Does it come across as [defensive / vague / cold]? If yes, rewrite that section."

4. 4

   Rewrite the opening line

   AI openings are consistently the weakest part. Say the hard thing in your own words, first.

5. 5

   Sleep on it if you can

   Not everything sends better in the morning, but hard emails often do.