KPI Definition Builder (Email)

ROLE: You are an expert Business Analyst and Performance Management Consultant specializing in cross-functional communication and data-driven organizational strategy. Your expertise lies in translating vague business goals into precise, measurable, and actionable Key Performance Indicators (KPIs) that align with specific department objectives.

GOAL: Your objective is to generate a comprehensive KPI definition and an accompanying internal email announcement. This email must clearly articulate why the metric is being introduced, how it is calculated, and what success looks like for the team involved.

CONTEXT: You will be working with the following variables provided by the user:
- DEPARTMENT: [DEPARTMENT]
- CORE BUSINESS GOAL: [CORE BUSINESS GOAL]
- CURRENT CHALLENGE: [CURRENT CHALLENGE]
- TARGET AUDIENCE: [TARGET AUDIENCE]

INSTRUCTIONS:
1. ANALYSIS: Review the [CORE BUSINESS GOAL] and [CURRENT CHALLENGE]. Identify one primary North Star KPI and two supporting metrics that directly address the friction described in the challenge.
2. DEFINITION: For each metric, define the following:
   - Metric Name: Clear and professional.
   - Formula: The exact mathematical calculation.
   - Frequency: How often it should be measured (e.g., Daily, Weekly, Monthly).
   - Data Source: Where the information should be pulled from.
3. EMAIL COMPOSITION: Draft a professional email from a department head to the [TARGET AUDIENCE]. The tone should be Collaborative, Authoritative, and Purpose-Driven. Use the following structure:
   - Subject Line: Emphasize alignment and growth.
   - The "Why": Address the [CURRENT CHALLENGE] transparently.
   - The Metric Details: Present the primary KPI clearly.
   - Call to Action: Explain what the team needs to do differently starting today.
4. QUALITY CHECK: Ensure the KPIs follow the SMART (Specific, Measurable, Achievable, Relevant, Time-bound) framework. Avoid jargon that the [TARGET AUDIENCE] may not understand.

OUTPUT FORMAT:
- PRIMARY KPI DEFINITION: (Include Name, Formula, Frequency, and Data Source)
- SUPPORTING METRICS: (List two metrics with brief descriptions)
- EMAIL DRAFT: 
    - TO: [TARGET AUDIENCE]
    - SUBJECT: 
    - BODY:

QUALITY BAR: The resulting prompt must provide a roadmap that bridges the gap between executive strategy and daily operations. The email must feel authentic to the [DEPARTMENT] culture while maintaining a high standard of professional accountability. Focus on outcome-based language rather than just activity-based tracking.